Boston Public Library Trustees Meeting

I.    Call to Order 

Evelyn Arana, Committee Chair

A.    Welcome Remarks

B.    Acknowledge Reaffirmation Statement 

C.    Roll Call 

D.    Review and Approval of Meeting Minutes of March 10, 2026 

E.    Review/Approval of Annual Contracts deferred to Annual Board Meeting

    

II.    NEPC Market Update and Rebalancing Recommendation

Sebastian Grzejka, CAIA, NEPC Partner and Jonovan Sackey Senior Investment Associate

    VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of     Boston vote to approve NEPC’s rebalancing recommendation to raise the appropriate amount for     FY 2026 spending as discussed.” 

III.    FY27 Budget Update

Emily Tokarczyk, Chief Financial Officer

IV.    Presentation of the Draft Tax Returns (IRS Form 990)

Emily Tokarczyk, Chief Financial Officer 

V.    Interview and Approval of Audit Firm Finalists

A.    Plante Moran                 (8:30-8:50 a.m.)

Pam Hill, Audit Partner

Michael Sullivan, Audit Partner 

Amy Tytar, Manager 

Dean Hewines, Senior

B.    Withum                     (9:00-9:20 a.m.)

Zachary Laflash, Partner

David Coppola, Senior Manager   

Madison Studley, Audit Supervisor 

C.    CLA (CliftonLarsonAllen LLP)         (9:30-9:50 a.m.)

Jennifer Cook, Signing Director

Stephanie Jackson, Manager

D.    Committee Discussion/Vote  

        **Vote selection to be determined after deliberations. 

VI.    Review and Approval of Votes 

Emily Tokarczyk, Chief Financial Officer

A.    Replacement of Rare Books Compressors

Jonathan Eshel, Chief of Operations

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve the contract with  Daikin Applied Americas Inc. of 19 Walpole Park South Drive, Walpole, MA  02081 in the amount of Sixty Nine Thousand Nine Hundred Seventy Eight Dollars and Sixty Six Cents ($69,978.66) to replace the Rare Books Compressors. ” 

B.    Camera Purchase

Jessica Chapel, Chief of Digital and Online Services

        VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of             Boston approve to approve the purchase of the Digital Transitions Phase One iXH 100MP camera             system from The Digital Transitions, Inc. of 35 West 35TH Street 10th Floor, New York, NY 10001 in         the amount of Sixty Five Thousand Seven Hundred Sixty Dollars and Zero Cents ($65,760) with             funding from the Institute of Museum and Library Services as administered by the Massachusetts             Board of Library Commissioners.”

VII.    Discussion Topic

Emily Tokarczyk, Chief Financial Officer and David Leoanard, President 

A.    Leventhal Map & Education Center Required Minimum Share Expense

VIII.    New Business

Evelyn Arana, Committee Chair

IX.    Public Comment

Please sign up for public comment within the first 30 minutes of the meeting to support effective time management. On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and if time permits. Comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees. Please submit no later than 24 hours in advance

X.    Adjournment

Evelyn Arana, Committee Chair

*Next meeting is September 22, 2026.  Please see the website for Details (subject to change)

Trustees Finance and Audit Committee 

Evelyn Arana, Committee Chair, John Hailer, Jeff Hawkins, 

Sen. Mike Rush, and President David Leonard

Clerk of the Board, Pamela Carver

This is an open meeting; the public is welcome to attend.

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