Trustees Of The Boston Public Library Meeting

I.    Call to Order 

Evelyn Arana-Ortiz, Committee Chair

A.    Welcome Remarks/Committee Update 

B.    Acknowledge Reaffirmation Statement 

C.    Roll Call

D.    Review and Approval of Meeting Minutes from January 14, 2025

II.    Update on Extension of Auditor Contract 

Evelyn Arana Ortiz and Emily Tokarczyk

    

III.    Review and Approval of Votes

Emily Tokarczyk, Chief Financial Officer

A.    E-Rate Contracts 

           Keith Gillette, Chief Technology Officer

1.    Internet Access Contract for all locations – e-Rate funding eligible

 

VOTED: “that, the Board of Trustees of the Public Library of the City of Boston approve a one-year contract with option to renew for two additional years, not to exceed Seventy-Three Thousand Six Hundred Eighty Dollars ($73,680.00) with the City of Boston Department of Innovation and Technology, One City Hall Square, Boston, MA 02201.

2.    Layer 2 Connectivity Contract – e-Rate funding eligible

 

 VOTED: “that, the Board of Trustees of the Public Library of the City of Boston approve a one-year contract with option to renew for two additional years, not to exceed Seventy-Two Thousand Seven Hundred Twenty Dollars ($72,720.00) with the City of Boston Department of Innovation and Technology, One City Hall Square, Boston, MA 02201.

3.    Network Firewall Replacement Contract – e-Rate funding eligible

 

VOTED: “that, the Board of Trustees of the Public Library of the City of Boston approve one-time contract not to exceed Ninety-Five Thousand Four Hundred Fifty Four Dollars and Twenty-Eight Cents ($95,454.28) with ConvergeOne, Inc, 12 Hartwell Avenue, Lexington, MA 02421.

4.    Circulating Wi-Fi Hotspot Expansion Contract – e-Rate funding eligible

 

 VOTED: “that, the Board of Trustees of the Public Library of the City of Boston approve a one-year contract with option to renew for two additional years, not to exceed Forty-Three Thousand Ninety-Two Dollars ($43,092.00) with T-Mobile, USA, 12920 SE 38th Street, Bellevue, WA 98006.

5.    MBLN Internet Access Contract – e-Rate funding eligible

 

 VOTED: “that, the Board of Trustees of the Public Library of the City of Boston approve a one-year contract with option to renew for two additional years, not to exceed Twenty-Six Thousand Three Hundred Fifty-Two Dollars ($26,352.00) with CherryRoad Technologies, Inc., 6 Upper Pond Road, 2nd Floor, Parsippany, NJ 07054.

IV.    Recommendation Vote to Board of Trustees

   Emily Tokarczyk, Chief Financial Officer

A.    E-Rate Contracts

Keith Gillette, Chief Technology Officer

1.    Multi-Site Connectivity Contract – e-Rate funding eligible

 

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees approve a one-year contract with option to renew for two additional years, not to exceed Six Hundred Five Thousand Two Hundred Eighty Dollars ($605,280.00) with the City of Boston Department of Innovation and Technology, One City Hall Square, Boston, MA 02201.

2.    MBLN Wi-Fi Network Replacement – e-Rate funding eligible

 

 VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees approve a one-time contract, not to exceed Four Hundred-Ninety Thousand Seven-Hundred Thirty-Six Dollars and Thirty-Five Cents ($490,736.35) with ePlus Technology, Inc., 13595 Dulles Technology Drive, Herndon, VA 20171.

V.    New Business

Evelyn Arana-Ortiz, Committee Chair

A.    Scheduled special meeting for NEPC interviews with EM Managers on 4.1.25

VI.    Public Comment

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management. On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and if time permits. Comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees. Please submit no later than 24 hours in advance.”

VII.    Adjournment

Evelyn Arana-Ortiz, Committee Chair

*Please see the website for the calendar of meetings (subject to change)

                  Trustees Finance and Audit Committee 

Evelyn Arana-Ortiz, Committee Chair, John Hailer, Jeff Hawkins, 

Sen. Mike Rush, and President David Leonard

Clerk of the Board, Pamela Carver